{01} Fellowship Duty is now different from Set Up Duty
•    Set up for meetings done by permanent Set-up team of 2-3
•    Fellowship duty is by a rostered team of 4
•    One member is added and one is removed each week
•    Each member is on duty for 4 meetings in a row
{02} How Organized
•    Both groups co-ordinated by Meeting Host (Esther)
•    Process is monitored by Admin. Committee
•    Bulletin editor administers and publishes the Fellowship roster
{03} Who is excluded
•    President
•    Secretary
•    Treasurer
•    Sergeant
{04} Reason for Change
•    Set up needs to be complete by 6pm
•    Too early for many
•    Permanent team knows where items go and how to set up PA – doesn’t need training
•    Permanent team knows when consumables need replacing
•    However, Fellowship team is good for all members to be part of
{05} Set Up team duties (a)
•    Arrive around 5.30pm
•    Put “Welcome” Sandwich Board outside Raglan St. door
•    Place movable cupboard between head tables with lectern on top
•    Place theme banner on lectern
•    Place microphones beside lectern (1 on stand)
{06} Set Up team duties (b)
•    Set up small amplifier on table under TV – switch on
•    Set up powered speaker on stand by power point at the join between rooms – switch on
•    Set up Australian & Victorian flags behind head table
•    Set up any two pull up banners behind head table
{07} Set Up team duties (c)
•    Check that Club charter, Club banner & 4 way test banner are still on display behind head table – can be left there
•    Check that microphones work
•    Check that we have a present for the guest speaker, “swindle” items (cards, tin with raffle books, consolation prizes) and prize for fun event e.g. H
{08} Fellowship duties (a)
•    Arrive at 6pm
•    2 members take money & record attendance (write amount received – not just a tick)
•    1 member sets up the bar in the corner behind the head table and sells drinks (prices on laminated sheet)
•    1 member assists meeting host to welcome attendees
{09} Fellowship duties (b)
•    Ensure visitors feel welcome & know about meal costs, meal tokens & drinks
•    Guest speakers & a partner sit at the head table with Chair-person, don’t pay, and get a free drink
•    Link other visitors with a local member to show them to a seat and sit with them
{10} After the Meeting
•    Fellowship team assists Set up team to put everything back in our storage room
•    Don’t forget Sandwich Board!
•    Club charter, Club banner & 4 way test banner remain on display