INK 08_Ten Things to Know About Set Up and Fellowship Duties at our Club
{01} Fellowship Duty is now different from Set Up Duty
• Set up for meetings done by permanent Set-up team of 2-3
• Fellowship duty is by a rostered team of 4
• One member is added and one is removed each week
• Each member is on duty for 4 meetings in a row
{02} How Organized
• Both groups co-ordinated by Meeting Host (Esther)
• Process is monitored by Admin. Committee
• Bulletin editor administers and publishes the Fellowship roster
{03} Who is excluded
• President
• Secretary
• Treasurer
• Sergeant
{04} Reason for Change
• Set up needs to be complete by 6pm
• Too early for many
• Permanent team knows where items go and how to set up PA – doesn’t need training
• Permanent team knows when consumables need replacing
• However, Fellowship team is good for all members to be part of
{05} Set Up team duties (a)
• Arrive around 5.30pm
• Put “Welcome” Sandwich Board outside Raglan St. door
• Place movable cupboard between head tables with lectern on top
• Place theme banner on lectern
• Place microphones beside lectern (1 on stand)
{06} Set Up team duties (b)
• Set up small amplifier on table under TV – switch on
• Set up powered speaker on stand by power point at the join between rooms – switch on
• Set up Australian & Victorian flags behind head table
• Set up any two pull up banners behind head table
{07} Set Up team duties (c)
• Check that Club charter, Club banner & 4 way test banner are still on display behind head table – can be left there
• Check that microphones work
• Check that we have a present for the guest speaker, “swindle” items (cards, tin with raffle books, consolation prizes) and prize for fun event e.g. H
{08} Fellowship duties (a)
• Arrive at 6pm
• 2 members take money & record attendance (write amount received – not just a tick)
• 1 member sets up the bar in the corner behind the head table and sells drinks (prices on laminated sheet)
• 1 member assists meeting host to welcome attendees
{09} Fellowship duties (b)
• Ensure visitors feel welcome & know about meal costs, meal tokens & drinks
• Guest speakers & a partner sit at the head table with Chair-person, don’t pay, and get a free drink
• Link other visitors with a local member to show them to a seat and sit with them
{10} After the Meeting
• Fellowship team assists Set up team to put everything back in our storage room
• Don’t forget Sandwich Board!
• Club charter, Club banner & 4 way test banner remain on display
• Set up for meetings done by permanent Set-up team of 2-3
• Fellowship duty is by a rostered team of 4
• One member is added and one is removed each week
• Each member is on duty for 4 meetings in a row
{02} How Organized
• Both groups co-ordinated by Meeting Host (Esther)
• Process is monitored by Admin. Committee
• Bulletin editor administers and publishes the Fellowship roster
{03} Who is excluded
• President
• Secretary
• Treasurer
• Sergeant
{04} Reason for Change
• Set up needs to be complete by 6pm
• Too early for many
• Permanent team knows where items go and how to set up PA – doesn’t need training
• Permanent team knows when consumables need replacing
• However, Fellowship team is good for all members to be part of
{05} Set Up team duties (a)
• Arrive around 5.30pm
• Put “Welcome” Sandwich Board outside Raglan St. door
• Place movable cupboard between head tables with lectern on top
• Place theme banner on lectern
• Place microphones beside lectern (1 on stand)
{06} Set Up team duties (b)
• Set up small amplifier on table under TV – switch on
• Set up powered speaker on stand by power point at the join between rooms – switch on
• Set up Australian & Victorian flags behind head table
• Set up any two pull up banners behind head table
{07} Set Up team duties (c)
• Check that Club charter, Club banner & 4 way test banner are still on display behind head table – can be left there
• Check that microphones work
• Check that we have a present for the guest speaker, “swindle” items (cards, tin with raffle books, consolation prizes) and prize for fun event e.g. H
{08} Fellowship duties (a)
• Arrive at 6pm
• 2 members take money & record attendance (write amount received – not just a tick)
• 1 member sets up the bar in the corner behind the head table and sells drinks (prices on laminated sheet)
• 1 member assists meeting host to welcome attendees
{09} Fellowship duties (b)
• Ensure visitors feel welcome & know about meal costs, meal tokens & drinks
• Guest speakers & a partner sit at the head table with Chair-person, don’t pay, and get a free drink
• Link other visitors with a local member to show them to a seat and sit with them
{10} After the Meeting
• Fellowship team assists Set up team to put everything back in our storage room
• Don’t forget Sandwich Board!
• Club charter, Club banner & 4 way test banner remain on display