Our Club Board has been concerned that our Club is sometimes forced to make decisions about involvement in events without having accurate information.
The membership committee has come up with a system to try to remedy this problem.
Every member in our club has been allocated to one of nine Contact Groups. Each group is managed by a Group Coordinator
The Group Coordinators have been chosen by the membership committee. Most coordinators are members the Membership committee or members of the Club Executive who are reasonably regular attenders at meetings. They have all agreed to do this role.
The Role of each coordinator is to simply contact absent members in their group (usually by phone) when the club requires feedback e.g. when collecting volunteers for a Barbeque or Bike Ride event etc.
People running events will usually ask at a meeting who is available for some event, and the Group coordinators have agreed to contact those members who aren’t at the meeting to ensure they are given the opportunity to participate.
For this to work, it is important that a full list of club members is used when collecting volunteers for events – we can then indicate to group coordinators the people who are absent. We will make these sheets available in the cupboard here.
The coordinator will certainly not put pressure on anyone to participate – their approach will be, “The club wants to know who’s available for a Barbeque on April 7th at 8am – if you’re interested and available, would you please contact Thea sometime this week – or I can tell her if you like.”
Group 1 – Coordinator: Mallee
Group 2 – Coordinator: Harold
Group 3 – Coordinator: Peter
Group 4 – Coordinator: John C
Group 5 – Coordinator: Garry
Group 6 – Coordinator: Geoff
Group 7 – Coordinator: Martin
Group 8 – Coordinator: Derrick
Group 9 – Coordinator: Thea
Every member will be sent a list of all the groups with contact details in this coming week
If a Group Coordinator is absent when a list of responses is required, we would ask one of the group members to take over the role. In most cases, it simply means a couple of phone calls.
Once it is up and running, we would value your feedback on how this system is working